Compliance & HOA Specialist
You’ll be the detail-oriented professional ensuring our clients’ properties remain in full compliance with HOA rules, local regulations, and lease agreements. This role goes beyond paperwork — you’ll proactively identify compliance risks, manage violation resolution, and serve as the liaison between property managers, HOA boards, tenants, and local authorities. If you have an eye for detail and a talent for navigating regulatory complexity, we want to hear from you.
Job Description – Compliance & HOA Specialist
What You’ll Do
HOA Compliance Management
- Monitor and enforce HOA rules, CC&Rs, and community guidelines across managed properties
- Process and track HOA violation notices from receipt through resolution
- Coordinate with tenants and property managers to resolve violations within required timelines
- Attend virtual HOA board meetings and document key decisions, rule changes, and action items
Regulatory & Lease Compliance
- Track local, state, and federal regulatory requirements affecting managed properties (fair housing, safety codes, licensing)
- Audit lease agreements for compliance and flag upcoming renewals, expirations, or required amendments
- Maintain organized compliance documentation and ensure audit-readiness at all times
Communication & Resolution
- Draft and send professional compliance notices, cure letters, and follow-up correspondence
- Serve as the point of contact between property managers, HOA boards, tenants, and local government offices
- Escalate unresolved compliance issues with clear documentation and recommended actions
- Build and maintain compliance calendars tracking deadlines for inspections, certifications, insurance renewals, and HOA submissions
- Generate regular compliance status reports for property managers and owners
Tools You’ll Use
Proficiency in at least one tool per category is expected. You don’t need to know them all — we’ll invest in your growth.
- Accounting Software: QuickBooks Online (QBO), Xero, FreshBooks, or PM-specific platforms like Yardi, AppFolio, or Buildium
- Spreadsheets: Advanced Microsoft Excel and/or Google Sheets
- Document Management: Google Drive, OneDrive, Dropbox, or SharePoint
- Communication: RingCentral, Dialpad, Slack/Teams, Zoom
What We’re Looking For
- 2+ years of hands-on experience in U.S. bookkeeping or accounting (property
- management experience strongly preferred)
- Deep proficiency in QuickBooks Online, Xero, or Yardi — you should be able to navigate these in your sleep
- Impeccable attention to detail and an analytical, problem-solving mindset
- Excellent spoken and written English — you’ll communicate directly with U.S.-based clients and vendors
- High integrity and discretion with confidential financial data
- Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required if you have the experience to back it up)
How We Measure Success
- 100% accuracy and compliance in financial records and reconciliations
- On-time delivery of all month-end reporting and close processes
- Measurable reduction in Days Sales Outstanding (DSO)
- Zero unclassified transactions at the end of every reporting period
Technical Requirements
To deliver exceptional work remotely, you’ll need:
Processor | Intel 8th Gen (quad-core) or higher, or comparable AMD |
|---|---|
RAM | 8 GB minimum |
OS | Windows 11 (64-bit) or newer |
Internet (Primary) | Stable connection, minimum 10 Mbps |
Internet (Backup) | Independent backup connection, minimum 10 Mbps |
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